Privacy Policy
I. Name and address of the person in charge
The responsible entity within the sense of the General Data Protection Regulation and other national data protection laws of the member states as well as of other data protection regulations is the:
Generaldirektion Kulturelles Erbe Rheinland-Pfalz, represented by its Director General
Erthaler Hof, Schillerstraße 44
55116 Mainz
Germany
Phone +49 6131 2016-0
willkommen(at)gdke.rlp.de
www.gdke.rlp.de
II. Name and address of the data protection officer
The data protection officer of the responsible party is:
Anja Schuch
Generaldirektion Kulturelles Erbe Rheinland-Pfalz
Festung Ehrenbreitstein
56077 Koblenz
Germany
Phone +49 261 6675-4171.
datenschutz(at)gdke.rlp.de
www.gdke.rlp.de
We have help with the technology
This website is technically operated by the State Office for Data and Information (LDI) as a service provider. The processing of usage data there is carried out on our behalf and according to our specifications in accordance with Art. 28 DSGVO. Editorial responsibility lies with the Generaldirektion Kulturelles Erbe Rheinland-Pfalz.
III. General information on data processing
1. Scope of personal data processing
We process personal data of our users exclusively as far as required for the provision of a functional web presence and of our content and services. As a rule, our users’ personal data is not processed before user consent has been provided. An exception applies in those cases where it is not possible to obtain prior consent for actual reasons and the processing of data is permitted by legal regulations.
2. Legal basis for the processing of personal data
Insofar as we obtain the consent of the data subject for processing operations involving personal data, article 6 para. 1 lit. a of the EU General Data Protection Regulation (GDPR) serves as the legal basis.
When processing personal data that is required for the performance of a contract the data subject is a party to, art. 6 para. 1 lit. b GDPR serves as the legal basis. This also applies to processing operations that are required for the performance of pre-contractual measures.
Insofar as processing of personal data is required to comply with a legal obligation our company is subject to, art. 6 para. 1 lit. c GDPR serves as the legal basis.
In the event that vital interests of the data subject or another natural person make processing of personal data necessary, art. 6 para. 1 lit. d GDPR serves as the legal basis
If processing is required to protect a legitimate interest of our company or a third party and the interests, fundamental rights and liberties of the data subject do not supersede the first-mentioned interest, art. 6 para. 1 lit. f GDPR serves as the legal basis for the processing.
3. Data deletion and storage duration
The personal data of the data subject shall be deleted or blocked as soon as the storage purpose no longer applies. Storage may also be applicable if it has been provided for by the European or national legislator in Union regulations, laws or other provisions the controller is subject to. Data will also be blocked or deleted if a storage duration stipulated by aforementioned standards expires, unless there is a need to continue data storage for the conclusion or performance of a contract.
IV. Provision of the website and creation of log files
1. Description and scope of data processing
Every time our website is accessed, our system automatically collects data and information from the system of the accessing computer.
The following data is hereby collected:
(1) Information about browser type and version used
(2) The user's operating system
(3) The user's internet service provider
(4) The user's IP address
(5) Date and time of access
(6) Websites from which the user's system accesses our website
(7) Websites accessed by the user's system via our website.
This data is also stored in the log files of our system. Such data is not stored together with other personal data of the user though.
2. Legal basis for data processing
The legal basis for the temporary storage of data and log files is art. 6 para. 1 lit. f GDPR.
3. Purpose of the data processing
The temporary storage of the IP address by the system is required to enable delivery of the website to the user's computer. For this purpose, the IP address of the user must remain stored for the duration of the session.
The storage in log files is to guarantee the website’s functionality. In addition to that, we use data to optimise the website and to guarantee the security of our information technology systems. The data is not evaluated for marketing purposes in this context.
These purposes also represent our legitimate interest in the data processing according to art. 6 para. 1 lit. f GDPR.
4. Storage duration
Data is deleted as soon as it is no longer required to achieve the purpose it was collected for.
In case of a collection of data required for the provision of the website, this is the case when the respective session has ended.
In case of storage of data in log files, this happens after seven days at the latest.
Storage beyond this period is possible. In this case, the user IP addresses are deleted or alienated, rendering an allocation of the calling client impossible.
5. Possibility of objection and deletion
The collection of data for the provision of the website and the storage of data in log files is absolutely necessary for the operation of the website. Consequently, there is no possibility of objection on part of the user.
V. Newsletter
1. Description and scope of data processing
Our website offers the possibility of subscribing to a free newsletter. When registering for the newsletter, data from the input mask is transmitted to us.
For the processing of data, your consent is obtained during the registration process and reference is made to this privacy policy.
In this context, the data will not be passed on to third parties. The data will be used exclusively for the processing of the conversation.
2. Legal basis for data processing
The legal basis for the processing of data after registration for the newsletter by the user is Art. 6 para. 1 sentence 1 lit. a DSGVO if the user has given his consent.
3. Data processing purpose
The collection of the user's email address allows to deliver the newsletter.
The collection of other personal data during the registration process serves to prevent misuse of the services or the e-mail address used.
4. Storage duration
The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. Accordingly, the user's e-mail address is stored as long as the subscription to the newsletter is active.
The other personal data collected during the registration process is usually deleted after a period of seven days.
5. Possibility of objection and deletion
The subscription to the newsletter can be cancelled by the user concerned at any time. For this purpose, a corresponding link can be found in each newsletter.
This also enables revocation of the consent to the storage of the personal data collected during the registration process.
VI. Contact form and email contact
1. Description and scope of data processing
Our website contains a contact form that can be used for electronic contact. If a user takes advantage of this option, the data entered in the input mask is transmitted to us and stored. These data are:
(1) Name
(2) Regarding
(3) Your message
(4) Email address
For processing the data, your consent is obtained during the sending process and reference is made to this privacy policy.
Alternatively, it is possible to contact us using the email address provided. In this case, the user's personal data transmitted with the email will be stored.
In this context, no data will be disclosed to third parties. The data is used exclusively for processing the communication.
2. Legal basis for data processing
The legal basis for processing data is art. 6 para. 1 lit. a GDPR if the user has given his consent.
The legal basis for processing data transmitted when sending an email is art. 6 para. 1 lit. f GDPR.
If the email contact aims at the conclusion of a contract, the additional legal basis for the processing is art. 6 para. 1 lit. b GDPR.
3. Data processing purpose
The processing of personal data from the input mask solely serves to process the contact. When contacting us via email, this process also constitutes the required legitimate interest in processing the data. Other personal data processed during the sending process serves to prevent misuse of the contact form and to guarantee the security of our information technology systems.
4. Storage duration
Data is deleted as soon as it is no longer required to achieve the purpose it was collected for. For personal data from the input mask of the contact form and those sent via email, this is the case when the respective user communication has been completed. The conversation is deemed completed when the circumstances indicate that the matter in question has been conclusively clarified.
Additional personal data collected during the sending process will be deleted after a period of seven days at the latest.
5. Possibility of objection and deletion
Users have the possibility to revoke their consent to the processing of personal data at any time. If users contact us via email, they can also object to the storage of their personal data at any time. In such case, communication cannot be continued.
You can revoke your consent and object to the storage via the contact form or via email.
All personal data stored when contacting us will be deleted in this case.
VII. Web analysis using Matomo
1. Scope of personal data processing
We use the open source software tool Matomo on our website to analyze the surfing behavior of our users. The software does not set any cookies on the user's computer. However, the website operator collects data about accesses to the site and stores them as "server log files". Matomo accesses the server log files and generates results based on the log files. The following data is collected in this way:
(1) The anonymized IP address of the user
(2) The accessed web page
(3) The time of the call
(4) The status code of the call
(5) The file size of the retrieval
(6) The user agent, e.g. the browser used
The software runs in the operator's data center. Personal data of the users is only stored there. The data is not passed on to third parties.
The software is set so that the IP addresses are not stored in full. In this way, an assignment of the shortened IP address to the calling computer is no longer possible.
2. Legal basis for the processing of personal data
The legal basis for processing of the users' personal data is art. 6 para. 3 lit. b GDPR in conjunction with sec. 3 LDSG [State Data Protection Act].
3. Data deletion and storage duration
The processing of user data serves to measure the reach and enables us to optimize our website. By evaluating the data obtained, we are able to compile information about the use of the individual components of our website. This helps us to constantly improve our website and its user-friendliness. By anonymizing the IP address, the interest of users in the protection of their personal data is sufficiently taken into account.
4. Storage duration
Data is deleted as soon as it is no longer required for our recording purposes.
In our case, this happens after 30 days.
VIII. Rights of the data subject
If your personal data is processed, you are a data subject within the sense of the GDPR and have the following rights vis-à-vis the controller:
1. Right to information
You may request confirmation from the controller as to whether personal data concerning you is being processed by us. If such processing is taking place, you may ask the controller to provide you with the following information:
(1) The purposes for which personal data is processed;
(2) The categories of personal data processed;
(3) The recipients or categories of recipients the personal data relating to you has been or will be disclosed to;
(4) The planned storage duration of the personal data concerning you or, if specific information is not possible, criteria for determining the storage duration;
(5) The existence of a right to correct or delete personal data concerning you, a right to restriction of processing by the controller or a right to object to such processing;
(6) The existence of a right to file a complaint with a supervisory authority;
(7) Any available information on the origin of the data, if personal data is not collected from the data subject;
(8) The existence of automated decision-making, including profiling, pursuant to art. 22 para. 1 and 4 GDPR and – at least in these cases – meaningful information about the logic involved and the scope and intended effects of such processing for the data subject.
You have the right to request information as to whether personal data concerning you is transferred to a third state and/or country or to an international organisation. In this context, you may request to be informed about the appropriate safeguards pursuant to article 46 of the GDPR in connection with the transfer. This right of access may be limited to the extent that it is likely to render impossible or seriously impede the achievement of the research or statistical purposes and the limitation is required for the fulfilment of the research or statistical purposes.
2. Right of correction
You have a right of correction and/or completion vis-à-vis the controller should personal data processed concerning you be inaccurate or incomplete. The controller shall carry out the correction without undue delay.
Your right to correction may be limited to the extent that it is likely to make impossible or seriously prejudice the achievement of the research or statistical purposes and the limitation is required for the fulfilment of the research or statistical purposes.
3. Right to restriction of processing
You may request a restriction of the processing of personal data concerning you under the following conditions:
(1) If you contest the accuracy of the personal data concerning you for a period enabling the controller to verify the accuracy of the personal data;
(2) The processing is unlawful and you object to the deletion of the personal data and instead request the restriction of the use of the personal data;
(3) The controller no longer requires your personal data for the purposes of processing, but you need them for the establishment, exercise or defence of legal claims; or
(4) If you object to the processing pursuant to art. 21 para. 1 GDPR and it is not yet clear whether the legitimate grounds of the controller outweigh your grounds.
Where the processing of personal data relating to you has been restricted, such data may be processed, apart from being stored, only with your consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of substantial public interest of the Union or a Member State.
If the restriction of processing has been performed in accordance with the above conditions, you will be informed by the controller before the restriction is lifted.
Your right to restriction of processing may be limited to the extent that it is likely to make impossible or seriously impede the achievement of the research or statistical purposes and the restriction is required for the fulfilment of the research or statistical purposes.
4. Right to deletion
a) Obligation to delete
You may request the controller to delete personal data concerning you without undue delay, and the controller is under obligation to delete such data without undue delay, if one of the following grounds applies:
(1) The personal data concerning you is no longer required for the purposes for which they were collected or otherwise processed.
(2) You revoke your consent the processing was based on pursuant to art. 6 para. 1 lit. a or art. 9 para. 2 lit. a GDPR and there is no other legal basis for processing.
(3) You object to the processing pursuant to art. 21 para. 1 GDPR and there are no superseding legitimate grounds for processing, or you object to the processing pursuant to art. 21 para. 2 GDPR.
(4) The personal data concerning you has been unlawfully processed.
(5) The deletion of personal data concerning you is required to ensure compliance with a legal obligation under Union or Member State law the controller is subject to.
(6) The personal data concerning you has been collected in relation to information society services offered pursuant to article 8para. 1 of the GDPR.
b) Information to third parties
If the controller has made the personal data concerning you public and is under obligation to delete it pursuant to article 17para. 1 of the GDPR, the controller shall take reasonable steps, including technical measures, having regard to the available technology and the cost of implementation, to inform data controllers that process the personal data that you, as the data subject, have requested them to delete all links to or copies or replications of such personal data.
c) Exceptions
The right to deletion does not exist insofar as the processing is required
(1) for the exercise of the right to freedom of expression and information;
(2) to ensure compliance with a legal obligation which requires processing under Union or Member State law the controller is subject to, or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
(3) for reasons of public interest in the field of public health pursuant to art. 9 para. 2 lit. h and lit. i and article 9 para. 3 of the GDPR;
(4) for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes pursuant to article 89 para. 1 of the GDPR, where the right referred to in section lit. a is likely to render impossible or seriously prejudice the achievement of the purposes of such processing; or
(5) for the establishment, exercise or defence of legal claims.
5. Right to information
If you have asserted the right to correction, deletion or restriction of processing against the controller, the controller is under obligation to notify all recipients the personal data concerning you has been disclosed to of this correction or deletion of the data or restriction of processing, unless this proves impossible or involves a disproportionate effort.
You have the right against the controller to be informed about the recipients’ identities.
6. Right to data portability
You have the right to receive the personal data concerning you that you have provided to the controller in a structured, common and machine-readable format. In addition, you have the right to transfer this data to another controller without hindrance by the controller to whom the personal data was provided, provided that
(1) the processing is based on consent pursuant to art. 6 para. 1 lit. a GDPR or art. 9 para. 2 lit. a GDPR or on a contract pursuant to art. 6 para.1 lit. b GDPR, and
(2) the processing is carried out aided by automated procedures.
In exercising this right, you also have the right to have the personal data concerning you transferred directly from one controller to another controller, insofar as this is technically feasible. The liberties and rights of other persons must not be affected by this.
The right to data portability does not apply to the processing of personal data required for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
7. Right of objection
You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you which is carried out on the basis of article 6 para. 1 lit. e or f GDPR; this also applies to profiling based on these provisions.
The controller will no longer process the personal data concerning you unless it can demonstrate compelling legitimate grounds for the processing which supersede your interests, rights and liberties, or the processing serves the purpose of asserting, exercising or defending legal claims.
You have the possibility, in connection with the use of information society services, notwithstanding Directive 2002/58/EC, to exercise your right to object by means of automated procedures using technical specifications.
You also have the right to object, on grounds relating to your particular situation, to the processing of personal data concerning you which is carried out for scientific or historical research purposes or for statistical purposes pursuant to article 89 para. 1 of the GDPR.
Your right to object may be limited to the extent that it is likely to render impossible or seriously impede the achievement of the research or statistical purposes and the limitation is required for the fulfilment of the research or statistical purposes.
8. Right to revoke the declaration of consent under data protection law
You have the right to revoke your declaration of consent under data protection law at any time. The revocation of consent does not affect the lawfulness of the processing carried out on the basis of the consent until the revocation.
9. Automated decision in individual cases including profiling
You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly affects you at significant extent.
This does not apply, if the decision
(1) is required for the conclusion or performance of a contract between you and the controller,
(2) is permitted by Union or Member State law to which the controller is subject and that law contains adequate measures to safeguard your rights and liberties and legitimate interests, or
(3) is made with your explicit consent.
However, these decisions must not be based on special categories of personal data pursuant to
article 9 para. 1 of the GDPR, unless article 9 para. 2 lit. a or g of the GDPR applies and appropriate measures have been taken to protect your rights and liberties and your legitimate interests.
With regard to the cases mentioned in items (1) and (3), the controller shall take reasonable steps to safeguard the rights and liberties as well as your legitimate interests, including as a minimum standard the right to obtain the intervention of a person on the part of the controller, to express his or her point of view and to contest the decision.
10. Right to file a complaint with a supervisory authority
Without prejudice to any other administrative or judicial remedy, you have the right to file a complaint with a supervisory authority, in particular in the Member State of your residence, place of work or the place of the alleged infringement, should you be of the opinion that the processing of personal data relating to you infringes the GDPR.
The supervisory authority the complaint has been submitted to shall inform the complainant of the status and outcome of the complaint, including the possibility of a judicial remedy under GDPR article 78.